FGV Annual Report 2013

The Board Steering Committee for the Fund Raising Exercise responsibilities include the following: (i) Spearhead the discussion and selection process with the shortlisted financial institution. (ii) Spearhead all engagement, negotiations and discussions with the Due Diligence Working Group and other related matters pertaining to Project GLIP. (iii) Approve holdings statements and investors relation material for the press and analysts, press conferences and analyst briefings. (iv) Negotiate and finalise the terms of appointment of advisers such as investment banks, valuer, accountants, legal advisers, media consultant and other relevant professional advisers. Given that the formation of the Board Steering Committee for the Fund Raising Exercise took place in late 2013, no meeting was held during the FYE 2013. COMPANY SECRETARY The Company Secretary has the prerequisite qualifications and experience to support the Board. The Company Secretary organises and attends all Board and Board Committee meetings and ensures meetings are properly convened; accurate and proper records of the proceedings and resolutions passed are maintained accordingly at the registered office of the Company; and produced for inspection, if required. The Company Secretary is responsible for advising the Board on issues relating to corporate compliance with the relevant laws, rules, procedures and regulations affecting the Board and the Group, as well as best practices of governance. The Company Secretary is also responsible for advising the Directors of their obligations and duties to disclose their interest in securities, disclosure of any conflict of interest in a transaction involving prohibition on dealing in securities and restrictions on disclosure of price-sensitive information. All Directors have unrestricted access to the advice and services of the Company Secretary. The Board through the Board evaluation assessment questionnaire evaluated the support and services of the Company Secretary for the fianancial year under review. The removal of the Company Secretary is a matter for the Board, as a whole. INSIDER TRADING In line with the Listing Requirements and the relevant provisions of the Capital Markets & Services Act 2007, Directors, key management personnel and principal officers of Felda Global Group are prohibited from trading in securities or any kind of property based on price sensitive information and knowledge, which have not been publicly announced. Notices on the closed period for trading in FGV’s shares are circulated to Directors, key management personnel and principal officers who are deemed to be privy to any price sensitive information and knowledge, in advance of whenever the closed period is applicable. Further information on prohibitions relating to insider trading is codified in the Directors’ CoEC and CoBP. A summary of the Directors’ CoEC and CoBP is made available on the corporate website. Tanggungjawab Jawatankuasa Pemandu Lembaga Pengarah bagi Pelaksanaan Pengumpulan Dana meliputi perkara-perkara beikut: (i) Menerajui proses perbincangan dan pemilihan dengan institusi kewangan yang disenarai pendek. (ii) Menerajui semua tugasan, rundingan dan perbincangan dengan Kumpulan Kerja Usaha Wajar dan perkara-perkara berkaitan lain mengenai Projek GLIP. (iii) Meluluskan penyata pegangan dan perhubungan pelabur untuk akhbar dan penganalisis, sidang akhbar dan taklimat penganalisis. (iv) Berunding dan memuktamadkan syarat-syarat pelantikan penasihat seperti bank-bank pelaburan, jurunilai, akauntan, penasihat undang- undang perunding media dan para penasihat profesional berkaitan lain. Memandangkan Jawatankuasa Pemandu Lembaga Pengarah bagi Pelaksanaan Pengumpulan Dana dibentuk pada penghujung tahun 2013, tiada mesyuarat yang telah diadakan pada TKB 2013. SETIAUSAHA SYARIKAT Setiausaha Syarikat mempunyai prasyarat kelayakan dan pengalaman untuk menyokong Lembaga Pengarah. Setiausaha Syarikat menyusun dan menghadiri semua mesyuarat Lembaga Pengarah dan Jawatankuasa Lembaga Pengarah serta memastikan mesyuarat diadakan secara teratur; rekod yang tepat dan bersesuaian bagi prosiding dan resolusi yang diluluskan disimpan dengan sewajarnya di pejabat berdaftar Syarikat; dan dikeluarkan untuk pemeriksaan , jika perlu. Setiausaha Syarikat bertanggungjawab menasihati Lembaga Pengarah mengenai isu-isu berkaitan pematuhan korporat terhadap undang- undang, peraturan, prosedur dan penguatkusaan yang memberi kesan kepada Lembaga Pengarah dan Kumpulan, serta amalan-amalan tadbir urus terbaik. Beliau juga bertanggungjawab memberi khidmat nasihat kepada Pengarah mengenai tanggungjawab dan tugas mereka dalam mendedahkan kepentingan mereka dalam sekuriti, pendedahan sebarang percanggahan kepentingan dalam urusniaga yang melibatkan larangan menjalankan urusniaga dalam sekuriti dan halangan pendedahan maklumat sensitif harga. Semua Pengarah mempunyai akses tidak terhalang kepada nasihat dan perkhidmatan Setiausaha Syarikat. Lembaga Pengarah menilai sokongan dan perkhidmatan yang disediakan oleh Setiausaha Syarikat kepada Lembaga Pengarah sepanjang tahun kewangan menerusi soal selidik penilaian Lembaga Pengarah. PEDAGANGAN DALAMAN Selaras dengan Keperluan Penyenaraian dan peruntukan yang berkaitan dalam Akta Pasaran Modal & Perkhidmatan 2007, para Pengarah, kakitangan pengurusan utama dan pegawai utama Kumpulan Felda Global adalah dilarang daripada menjalankan urusniaga perdagangan dalam sekuriti atau apa-apa jenis hartanah yang berdasarkan maklumat dan pengetahuan sensitif harga, yang belum diumumkan kepada orang ramai. Notis tempoh tutupurusniaga sahamFGVdiedarkankepadaparaPengarah, kakitangan pengurusan utama dan pegawai utama yang dianggap sebagai mengambil bahagian dalam apa-apa maklumat dan pengetahuan sensitive harga, terdahulu sebelum tempoh tutup berkenaan. Maklumat selanjutnya mengenai larangan berkaitan perdagangan dalaman telah direkodkan dalam CoEC an CoBP Pengarah. Satu ringkasan CoEC dan CoBP Pengarah disediakan di laman sesawang korporat. Felda Global Ventures Holdings Berhad 139