FGV Annual Report 2016

ANNUAL INTEGRATED REPORT 2016 129 HOW WE ARE GOVERNED GENERAL MEETINGS The Group's Annual General Meeting (AGM) and Extraordinary General Meeting (EGM) represent the primary platforms for direct two-way interaction between the Shareholders, the Board and the EXCO and act as a principal forum for dialogue with all Shareholders. For 2016, the Company sent out the notice of the AGM and related Circular to Shareholders more than 21 days. The notice of AGM was also advertised in Malaysian newspapers in dual languages, English and Bahasa Malaysia. The venue of the AGM was in Kuala Lumpur and provided easy access to the Shareholders. The Chairman, the Board members, the EXCO and the external auditors were in attendance and responded to questions raised and provide clarifications as required by the Shareholders. The Chairman informed Shareholders that in line with the recommended best practices in corporate governance, poll voting will be conducted through electronic voting (e-Polling) as this is a more efficient and transparent process that results in a fair and more accurate reflection of Shareholders' views. The Chairman further informed Shareholders that this practice would enforce greater Shareholders' rights, and it is consistent with the principle of "one share one vote". The GP/CEO of FGV, Dato' Zakaria Arshad presented the Company's performance report for the FYE 2015 and read the responses to questions submitted by MSWG, Employees Provident Fund and Kumpulan Wang Persaraan (Diperbadankan). All Shareholders were encouraged and were given sufficient opportunity to enquire about theGroup's activities and prospects as well as their expectations and concerns. Shareholders were also urged to participate in the question and answer session on the resolutions proposed and the Group's operations in general. Investor Relations Calendar The Chairman demanded a poll voting for all resolutions. Shareholders who were unable to attend were allowed to appoint proxies in accordance with the Company's Articles of Association to attend and vote on their behalf. The outcome of the AGM was announced to Bursa Securities on the same day and the summary of the minutes of the 2016 AGMwas made available in the Company's corporate website at www.feldaglobal.com . CORPORATE WEBSITE FGV's corporate website at www.feldaglobal.com provides quick access to information about the Group. The information on the Company's corporate website includes corporate profile, the Board and Key Senior Management profiles, announcements released to Bursa Securities, press releases, share and dividend information, presentations to investors, financial results and corporate news. The Company's corporate website is updated periodically to provide current and comprehensive information about FGV Group. ANNUAL INTEGRATED REPORT This Annual Integrated Report (AIR) 2016 is FGV's second AIR and its fifth Annual Report produced since its listing on Bursa Securities on 28 June 2012. The AIR provides a comprehensive report on the Group's operations and financial performance. The AIR is also printed in summary form together with a digital version of the AIR in CD-ROM format. An online version of the AIR is also available on FGV's corporate website. MEDIA COVERAGE Media coverage on the Group through print media or television coverage, is also conducted proactively at regular intervals to provide wider publicity and improve the general understanding of the Group's business among investors and the public. •Plantation visit with analyst (FELDA Sahabat - Sabah) •3 rd Quarter 2016 Analyst Briefing •4 th Quarter 2015 Analyst Briefing •GP/CEOGet together session with media and analysts •1 st Quarter 2016 Analyst Briefing • Get together session with Fund Managers • Key Shareholder's engagement Mar May Nov Oct Aug Jun Feb Jul •Key Shareholder's engagement •Key Shareholder's engagement •2 nd Quarter 2016 Analyst Briefing • Key Shareholder's engagement • Plantation visit with Potential Investor (FELDA Inas - Johor) • Singapore Non-Deal Roadshow CORPORATE GOVERNANCE STATEMENT