FGV Annual Report 2016

ANNUAL INTEGRATED REPORT 2016 105 HOW WE ARE GOVERNED • Directors' Training Programme "Key Amendment to Bursa Securities Listing Requirements 2016" - Inhouse • Institutional Investor Council Governance Week 2016 - MSWG • Investment Seminar "Against All Odd" - Employees Provident Fund • Malaysia Open Government Leadership Forum 2016 - Open University Malaysia • Mandatory Accreditation Programme (MAP) for Directors of Public Listed Companies (Pursuant to Paragraph 15.09 of Bursa Securities Listing Requirements) • National Economic Management "Evolution and Changes" - Bank Negara Malaysia • 11 th International Conference on Islamic Economics Finance "Implications of Risk Sharing Economy on Development and Shared Prosperity" - International Islamic University Malaysia • Ring The Bell for Gender Equality - Bursa Securities • Role of the Chairman and Independent Director Seminar - MICG • Sustainability Engagement Programme - Bursa Securities • The Rise of the South at a Crossroad "A View From East Asia and Latin America" - Bank Negara Malaysia • The 3 rd Malaysian Financial Planning Tournament 2016 - Malaysian Financial Planning Council • Trans-Pacific Partnership Agreement - Telekom Malaysia Berhad • World Economic Forum - WEF Foundation • World Islamic Economic Forum - OIC Foundation Meetings The Board requires all its members to devote sufficient time to the workings of the Board, to effectively discharge their duties as Directors, and to use their best endeavours to attend meetings. Board Meetings and Board Committee meetings are scheduled in advance of the new financial year to enable Directors to plan ahead and fit the year's meetings into their schedules. Special Board Meetings are convened between the scheduled meetings to deliberate urgent proposals which require immediate decision by the Board. In order for the Board meetings to be more effective and to ensure in-depth deliberations of matters are achieved, the meeting agendas are sequenced taking into account the complexity of the matters to be tabled for approval, discussion or notation by the Board. The meeting agendas are set by the Chairman or Board Committee Chairman respectively, in reference to the responsibilities and duties of the respective Board and Board Committees and in consultation with the GP/CEO and Company Secretaries. The agendas and meeting papers are distributed in advance at least seven (7) days prior to the meetings for all Board and Board Committee meetings to allow the Directors to understand the papers so that they can contribute effectively at the meetings. However, papers that are deemed urgent may still be submitted to Company Secretaries to be tabled to the Board at the Board meeting, subject to the approval of the Chairman or Board Committee Chairman respectively, and the GP/CEO. The Board has a regular annual schedule of matters which are tabled to the Board for their approval and/or notationwhich includes business strategies, business operations and financial performance updates, unaudited quarterly results, Annual Financial Statements, Annual Integrated Report, risks profile, material litigations and matters related to investor relations. Whenever necessary, relevant Members of the EXCO or external advisors are also invited to attend Board meetings and Board Committee meetings to provide further clarity on matters discussed to enable the Board and Board Committees to arrive at a considered and informed decision. Presentations to the Board are prepared and delivered in a manner that ensures a clear and adequate presentation of the subject matter. All issues raised, deliberations, decisions and conclusions including dissenting views made at Board meetings along with clear actions to be taken by responsible parties are recorded in the minutes. Where the Board is considering a matter in which a Director has interest, the relevant Director immediately discloses their interest and abstains from participating in the discussions or decision making on the subject matter. The Board is constantly advised and updated on statutory and regulatory requirements pertaining to their duties and responsibilities. As and when the need arises, Directors are also provided with the relevant information and training to prepare them to appraise key business, operational, corporate, legal and regulatory as well as industry matters. Meeting Attendance During the FYE 2016, the Board met thirteen (13) times to deliberate and consider a variety of significant matters that required its guidance and approval. All Directors attended more than 50 percent of Board meetings held in the FYE 2016 and have complied with the Bursa Securities Listing Requirements. The attendance of the respective Directors in respect of the Board Meetings held during the FYE 2016 can be found on pages 82-86 and page 96 of this Annual Integrated Report 2016. CORPORATE GOVERNANCE STATEMENT