FGV Annual Report 2012

106 Felda Global Ventures Holdings Berhad Statement on Corporate Governance Penyata Tadbir Urus Korporat Access to Senior Management, Company Secretary and Independent Professional Advice Complete and unrestricted access is provided to the Board, either collectively or in their individual capacities by Senior Management. In addition to regular presentations by the Senior Management to the Board and Board Committees, Directors may seek briefings from Senior Management on specific matters. On a number of occasions, several selected Board members were invited by the Senior Management to deliberate and/or provide their input on matters in which Senior Management intends to propose to the Board for approval. The Board also has complete and unrestricted access to the advice of the Company Secretary to enable them to discharge their duties effectively. Authority is also given to the Board to seek independent professional advice, if necessary at the Company’s expense from time to time in the performance of their duties. All Board Committees also have access to independent professional advice on the same basis. Board Performance Evaluation A formal evaluation of the Board’s effectiveness assessment has been developed as part of FGV Board’s annual activities to assess not only the Board’s performance but also brings to light improvement areas and remedial actions on the Board’s administration and process. The annual performance evaluation of the Board was primarily based on the answers to a detailed questionnaire which took into consideration the principles as enunciated in the CG Guide and the Code. The questionnaire is endorsed by the Nomination Committee and approved by the Board before it is distributed to all the respective Board members. The questionnaire covers areas that include, amongst others, the responsibilities of the Board in relation to strategic planning, risk management, performance management, financial reporting, audit and internal process, human capital management, corporate social responsibility, communication, corporate governance, and shareholders’ interest and value. Other areas being assessed include the Board composition and size, the contribution of each and every member of the Board at meetings, the Board’s decision-making and output, information and support rendered to the Board as well as meeting arrangements. Similar topics were covered in respect of the questionnaire for each of the Board Committees. Thereafter, the results of these questionnaires, were documented, and collectively reported to the Nomination Committee Meeting and subsequently deliberated at the Board of Directors’ Meeting whereby the Board identified the onward initiatives to enhance the effectiveness of the Board. Akses kepada Pengurusan Kanan, Setiausaha Syarikat dan Nasihat Profesional Bebas Akses lengkap tanpa had diberikan kepada Lembaga Pengarah, samada secara kolektif atau dalam kapasiti individu oleh Pengurusan Kanan. Di samping pembentangan biasa oleh Pengurusan Kanan kepada Lembaga Pengarah dan Jawatankuasa Lembaga Pengarah, para Pengarah boleh mendapatkan taklimat daripada Pengurusan Kanan mengenai perkara-perkara tertentu. Pada beberapa kali, beberapa orang ahli Lembaga Pengarah yang dipilih telah dijemput oleh pihak Pengurusan Kanan untuk membincangkan dan/atau memberi input mereka mengenai perkara-perkara yang mana pihak Pengurusan Kanan berhasrat mencadangkan kepada Lembaga Pengarah untuk kelulusan. Lembaga Pengarah juga mempunyai akses penuh dan tidak terhalang kepada nasihat Setiausaha Syarikat bagi membolehkan mereka melaksanakan tugas mereka dengan berkesan. Lembaga Pengarah juga diberikan kuasa untuk mendapatkan nasihat profesional bebas, jikaperluatasperbelanjaanSyarikatdarimasakesemasadalammelaksanakan tugas mereka. Semua Jawatankuasa Lembaga Pengarah juga mempunyai akses kepada nasihat profesional bebas atas dasar yang sama. Penilaian Prestasi Lembaga Satu penilaian rasmi keberkesanan Lembaga Pengarah telah dibangunkan sebagai sebahagian daripada aktiviti tahunan Lembaga Pengarah FGV untuk menilai bukan sahaja prestasi Lembaga Pengarah tetapi juga untuk mendapatkan penjelasan mengenai penambahbaikan dan tindakan-tindakan pembetulan berkaitan pentadbiran dan proses Lembaga Pengarah. Penilaian prestasi tahunan Lembaga Pengarah adalah terutamanya berdasarkan jawapan kepada soal selidik terperinci yang mengambilkira prinsip-prinsip yang dinyatakan di dalam Panduan dan Kod Tadbir Urus Korporat. Soal selidik tersebut disahkan oleh Jawatankuasa Penamaan dan diluluskan oleh Lembaga Pengarah sebelum ia diedarkan kepada semua ahli Lembaga Pengarah. Soal selidik tersebut meliputi aspek-aspek yang termasuk, antara lain, tanggungjawab Lembaga Pengarah berhubung dengan perancangan strategik, pengurusan risiko, pengurusan prestasi, laporan kewangan, audit dan proses dalaman, pengurusan modal insan, tanggungjawab sosial korporat, komunikasi, tadbir urus korporat serta kepentingan dan nilai pemegang saham. Aspek-aspek lain yang dinilai termasuk komposisi dan saiz Lembaga Pengarah, sumbangan setiap ahli Lembaga Pengarah di mesyuarat-mesyuarat, pembuatan keputusan dan output Lembaga Pengarah, maklumat dan sokongan yang diberikan kepada Lembaga Pengarah serta pengaturan mesyuarat. Topik yang sama telah dibincangkan berkenaan soal selidik bagi setiap Jawatankuasa Lembaga. Keputusan soal selidik ini kemudiannya telah didokumenkan, dan dilaporkan secara kolektif pada Mesyuarat Jawatankuasa Pencalonan dan kemudiannya dibincangkan dalam Mesyuarat Lembaga Pengarah di mana Lembaga Pengarah mengenalpasti inisiatif-inisiatif seterusnya untuk meningkatkan keberkesanan Lembaga Pengarah.