27 ANNUAL INTEGRATED REPORT 2021 ADDITIONAL INFORMATION HOW WE ARE GOVERNED REINFORCING SUSTAINABILITY Why are They Important Engagement Initiatives Key Material Matters for the Stakeholder Our Response Board of Directors and Employees Board of Directors • Manage the organisation at strategic level • Oversee the conduct of the Group’s business, managing risks and ensuring implementation of the appropriate internal control framework and mitigation measures Employees • Possess knowledge and insight of business operation • Represent organisation to communicate with our customers and suppliers • Handle and manage daily operations of the organisation • Company website and social media updates • Internal/External meetings • Company events/activities, such as townhall, mentoring, roundtable and gatherings • Company intranet/newsletter • Internal surveys and feedback • General meetings Upholding Human Rights & Labour Standards Operational Excellence Occupational Health & Safety • Ensure FGV’s grievance mechanism is accessible to all employees and workers • Introduce new/improved framework to establish high-performance culture • Review policies to include new provision to ensure fair employee engagement and welfare Field Workers • Perform field work and harvesting crops • Collection, transportation and processing of crops • Able to impact FGV’s crops and yield production • Company website and social media updates • Company intranet/newsletter • Internal/External meetings • Conferences/Forums/Seminars • Company events/activities • General meetings • Site visits/audits • Internal surveys and feedback Occupational Health & Safety Upholding Human Rights & Labour Standards Employee Engagement • Conduct onboarding and awareness session to ensure field workers understand their rights • Revise contracts with recruitment agencies • Ensure welfare of field workers and comply to laws and regulations in relation to human rights and labour standards FELDA & FELDA Settlers • FELDA as the key stakeholder of the Company • FELDA settlers comprise of around 112,638 settlers surrounding FGV estate and mills that benefit from plantation income through FELDA. Our profitability benefits FELDA and consequently, the settlers • Monthly management meeting with FELDA scheme managers • Conferences/Forums/Seminars • Analyst briefings • Technical advice on agronomy and industry awareness trainings Upholding Human Rights & Labour Standards Sustainability Certification Climate Action • Conduct sessions between FELDA & its settlers on land and palm oil industry’s development, challenges and regulatory requirements • Improve the livelihood of the local community around the areas we operate in through corporate social responsibility
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