183 ANNUAL INTEGRATED REPORT 2021 HOW WE ARE GOVERNED REINFORCING SUSTAINABILITY ADDITIONAL INFORMATION Administrative Details 1. AGM REMOTE PARTICIPATION a. As FGV’s 14th AGM will be conducted fully virtual, you will be able to view a live streaming of the 14th AGM proceedings, pose questions to the Chairman/Board/ Management of the Company, and submit your votes remotely. b. All meeting participants including the Chairman, Board, Management of the Company and Shareholders will participate virtually through the virtual meeting platform. Therefore, Shareholders are strongly advised to participate and vote remotely via LUMI AGM facilities. Date : Thursday, 23 June 2022 Time : 11.00 a.m. Venue : Virtual meeting platform at https://meeting.boardroomlimited.my (Domain Registration No. with MYNIC - D6A357657) which is located in Malaysia 2. LUMI AGM FACILITIES a. The platform used for the live streaming of the fully virtual 14th AGM and remote voting is via LUMI AGM facilities. b. Kindly follow the steps and instructions below to participate in the 14th AGM remotely. Before the day of the 14th AGM Step 1 : Register online with Boardroom Smart Investor Portal (for first time registration only) [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 below to submit request for remote participation user ID and password.] a. Access website https://investor.boardroomlimited.com b. Click <<REGISTER>> button to sign up as a user. c. Complete the registration and upload a scanned copy of your MYKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG or PNG format. d. Please enter a valid e-mail address and wait for Boardroom’s e-mail verification. e. Click <<VERIFY E-MAIL ADDRESS>> from the e-mail received to complete the registration. f. Your registration will be verified and approved within one (1) business day and an e-mail notification will be provided. Step 2 : Submit request for remote participation user ID and password [Note: The registration for remote participation is open from 11.00 a.m. on Thursday, 28 April 2022 up to 11.00 a.m. on Wednesday, 22 June 2022.] Individual Shareholders a. Login to https://investor.boardroomlimited.com using your user ID and password registered under Step 1. b. Select <<FGV HOLDINGS BERHAD FOURTEENTH (14TH) VIRTUAL ANNUAL GENERAL MEETING>> from the list of Corporate Meetings and click <<ENTER >> button. c. Click <<REGISTER FOR RPEV>> button. d. Read and agree to the terms and conditions and thereafter confirm the declaration. e. Enter your CDS account number and thereafter submit your request. f. You will receive a notification from Boardroom that your request has been received and is being verified. g. Upon system verification against the General Meeting Record of Depositors as at 15 June 2022, you will receive an e-mail from Boardroom either approving or rejecting your registration for remote participation. h. If your registration is approved, you will also receive your remote access user ID and password in the same e-mail from Boardroom after the closing date. Corporate Shareholders a. Write in to bsr.helpdesk@boardroomlimited.com by providing the name of the Corporate Shareholder, CDS account number accompanied with the scanned copy of the Certificate of Appointment of Corporate Representative or Proxy Form to submit the request. b. Please provide a scanned copy of the Corporate Representative’s MYKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG or PNG format as well as his/her e-mail address. c. You will receive a notification from Boardroom that your request has been received and is being verified. d. Upon system verification against the General Meeting Record of Depositors as at 15 June 2022, you will receive an e-mail from Boardroom either approving or rejecting your registration for remote participation. e. If your registration is approved, you will also receive your remote access user ID and password in the same e-mail from Boardroom after the closing date. Authorised Nominees and Exempt Authorised Nominees a. Write in to bsr.helpdesk@boardroomlimited.com by providing the name of the Shareholder, CDS account number accompanied with the Proxy Form to submit the request. b. Please provide a scanned copy of the Proxy Holder’s MYKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG or PNG format as well as his/her e-mail address. c. You will receive a notification from Boardroom that your request has been received and is being verified. d. Upon system verification against the General Meeting Record of Depositors as at 15 June 2022, you will receive an e-mail from Boardroom either approving or rejecting your registration for remote participation. e. If your registration is approved, you will also receive your remote access user ID and password in the same e-mail from Boardroom after the closing date. Step 3 : Submit questions online [Note: You may submit questions in relation to the agenda items for the 14th AGM prior to the meeting electronically no later than Friday, 17 June 2022 at 11.00 a.m. The responses to these questions will be shared at the 14th AGM.] a. Access website https://investor.boardroomlimited.com b. Login with your remote access user ID and password provided to you via the e-mail notification under Step 2. c. Click <<SUBMIT QUESTION>> after selecting <<FGV HOLDINGS BERHAD FOURTEENTH (14TH) VIRTUAL ANNUAL GENERAL MEETING>> from the list of Corporate Meetings. d. Type your question within the chat box and once completed, click <<SUBMIT>> button. On the day of the 14th AGM Step 4 : Login to virtual meeting platform [Please note that the quality of the connectivity to virtual meeting platform is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users.] a. The virtual meeting platform is open for login starting from 10.00 a.m. on Thursday, 23 June 2022, one (1) hour before the commencement of the 14th AGM, which can be accessed via one of the following methods: • Launch LUMI AGM by scanning the QR Code provided in the e-mail notification under Step 2(f); or • Access to LUMI AGM webportal via website at https://meeting.boardroomlimited.my. b. Insert the Meeting ID number provided in the e-mail notification under Step 2. c. Login with your remote access user ID and password provided to you via the e-mail notification under Step 2. Submit questions online [Note: You may ask questions real time (in the form of typed text) during the meeting. The Chairman/Board/Senior Management will provide the responses to the questions accordingly. Questions submitted online will be moderated before being sent to the Chairman of the meeting to avoid repetition. All questions will be presented with the full name of the Individual Shareholders, Proxies and Corporate Representatives raising the questions. You may pose questions from 10.00 a.m. on Thursday, 23 June 2022 until voting session commences. The Chairman/Board/Senior Management will endeavour their best to respond to questions submitted by you during the 14th AGM. If the questions are received late after the Questions & Answers session or in the event the Chairman/Board/Senior Management is unable to respond to your questions during the meeting, the questions and FGV’s responses will be published in FGV’s corporate website after the meeting.] a. Select the messaging icon . b. Type your question within the chat box and once completed, click <<SEND>> button. c. The messaging icon will be disabled when the voting session commences.
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