FGV Annual Integrated Report 2019

124 FGV HOLDINGS BERHAD Ethics & Integrity FGV is committed to applying the highest standards of ethical conduct and integrity in conducting its business activities by putting in place adequate Policies & Procedures as the fundamentals for internal control. It is also aligned with the Guidelines on Adequate Procedures for Corporate Liability, which are based on the five guiding principles of T.R.U.S.T. In tightening up the Group’s internal control, FGV has developed and enhanced the following policies: • Anti-Bribery Policy Statement FGV is committed to encouraging transparent and good ethical conduct and upholding a good image of integrity, transparency and accountability in all aspects of its business. • Code of Business Conduct and Ethics (CoBCE) for Employees The CoBCE guides our employees in embracing the Group’s values and in complying with applicable laws and regulations through honest, transparent and ethical business practices. The CoBCE covers areas such as compliance, integrity, conduct in the workplace, business conduct, protection of the Group’s assets, confidentiality and conflict of interest. • External Gift, Entertainment & Hospitality Policy (GEH) The GEH Policy is based on good practices to govern the giving and receiving of gifts, entertainment and hospitality to or from third parties with emphasis on integrity, ethical standards and adherence to the law. The Group endeavours to maintain a high standard of integrity, transparency and accountability in all aspects of its business through efficient, productive and disciplined behaviour. • Asset/Personal Interest Declaration Policy (APID) The APID Policy is intended to reflect Directors and employees’ transparency towards the Group. It is also to ensure that assets and personal interests are acquired through reasonable legal means within their financial capacities and free from situations of conflict of interest. • Sponsorships & Donations Policy To align sponsorship & donation practices within FGV Group, to protect FGV’s assets and to be in line with the National Integrity Plan, with the aim of reducing and eliminating corruption and business malpractice. • Referral Policy This policy provides guided parameters to ensure that referral protocols are adhered to in relation to when the information is received, the results of investigation and any other matters related to it. Employees of FGV Group shall uphold the principles of integrity in their business operations. All employees shall cooperate and support all initiatives in order to prevent any misconduct or criminal offences. • Conflict of Interest Policy All employees and third parties of FGV Group shall act, at all times, in the best interest of FGV Group and not based upon their personal interest. Employees must not put themselves in a position where they are involved in an activity for personal gain, to themselves, their ‘relative’, ‘associate’ or third parties, or any activity that conflicts with FGV Group’s interest. • Whistleblowing Policy and Procedures This policy is to establish the rules and principles for the process of complaint management, investigations and protection for the whistleblower. It provides various avenues for any employee or member of the public, including the minority shareholders, to report any improper conduct (misconduct or criminal offence) committed or about to be committed. FGV is committed to fostering a culture of integrity and accountability, subsequently educating employees on raising concerns about any improper conduct (criminal offence or misconduct) and giving assurance of a secure and accessible channel as well as protection to whistleblowers. Policies & Procedures Our commitment towards internal control is clearly defined in our formal Policies & Procedures (P&P), in which proper formulation and review of the P&P is guided by the Governance of Policies & Procedures Policy. For new establishment and revision of policies, there will be a challenge process by a dedicated P&P working committee to ensure good governance practice is in place and that the scope of the P&P is adequate and consistently applied throughout the Group. These P&P are established with reference to International Standards such as, inter alia, ISO 9001, ISO 14001, OSHAS 18001, RSPO, HACCP and HALAL and also facilitate compliance with regulations, listing and governance requirements.The P&P are reviewed periodically to remain effective and relevant to support the Group’s business activities at all times as it continues to grow and transform locally and across borders. The P&P are stored in the Compliance Management System (internal hub) for easy access by employees and have been communicated across the Group via internal email. In ensuring the P&P are being implemented and complied with, awareness programmes are periodically conducted through roadshows and forum events. We have recently reviewed and revised the following P&P: • Group Human Capital Policies The Group Human Capital Policies have been reviewed and revised as part of a major transformation exercise in 2019 to provide guidelines as well as better understanding on the approach adopted by the organisation towards its employees concerning various aspects of employment. The revised Group Human Capital Policies have been communicated to all employees across the Group through internal email and roadshows. • Corporate Responsibility Policy This was to ensure that FGV Group of companies shall implement strategic sustainable corporate responsibility initiatives to support the community and contribute to FGV’s business values and image, thus gaining trust and support from stakeholders. • Group Information Technology Policies To provide direction, coordination and management of relevant Information & Communication Technology (ICT) resources, processes and practices to ensure consistent, high-quality implementation and management of FGV’s ICT, while adding value to FGV and FGV Group’s business operations via ICT. HOW WE ARE GOVERNED STATEMENT ON RISK MANAGEMENT AND INTERNAL CONTROL