FGV Annual Report 2015

134 Felda Global Ventures Holdings Berhad Annual Integrated Report 2015 Statement on Corporate Governance INVESTOR MEETINGS The Investor Relations unit has frequent one-on-one and group meetings with analysts, investors and potential investors throughout the year to provide constant communications with the investment community. Reasonable access to top management is also provided to ensure analysts and important investors are able to meet with key management within the Group. In 2015, FGV conducted 242 engagement sessions with investors and analysts via face-to-face meetings and conference calls. Investor queries may be addressed to the unit through the following contact: Ariff Ahmad Group Investor Relations Level 42, Menara Felda Platinum Park No. 11, Persiaran KLCC 50088 Kuala Lumpur Malaysia. Tel : +603 2859 0000 Fax : +603 2859 0016 Website : www.feldaglobal.com E-mail : fgv.investors@feldaglobal.com CORPORATE WEBSITE FGV’s corporate website at www.feldaglobal.com provides quick access to information about the Group. The information on the Company’s corporate website includes corporate profile, the Board and key management profiles, announcements to Bursa Securities, press releases, share and dividend information, investor presentations, financial results, and corporate news. The Company’s corporate website is updated periodically to provide current and comprehensive information about FGV Group. Annual Integrated Report This is FGV’s first Annual Integrated Report (AIR) 2015 and its fourth Annual Report produced since its listing on Bursa Securities on 28 June 2012. The AIR provides a comprehensive report on the Group’s operations and financial performance. The AIR is also printed in summary form together with a digital version of the AIR in CD-ROM format. An online version of the AIR is also available on FGV’s corporate website. MEDIA COVERAGE Media coverage on the Group through print media or television coverage, is also initiated proactively at regular intervals to provide wider publicity and improve the general understanding of the Group’s business among investors and the public. GENERAL MEETINGS The Group’s Annual General Meeting (AGM) and Extraordinary General Meetings (EGM) represent the primary platforms for direct two-way interaction between the Shareholders, Board and Management of the Group and act as a principal forum for dialogue with all Shareholders. The Company sends out the Notice of the AGM and related circulars to Shareholders at least 21 days before the meeting as required under the Bursa Securities Listing Requirements. The Notice of AGM is also advertised in Malaysian newspapers in dual language, English and Bahasa Malaysia. The venue of the AGM is located in Kuala Lumpur and is easily accessible. The Chairman, the Board members and Management, are in attendance to respond to questions raised and provide clarifications as required by the Shareholders. Before the commencement of the AGMproceedings, the Chairman informs Shareholders of their right to a vote by poll. Subsequently the responses to questions submitted in advance by the Minority Shareholder Watchdog Group are shared. All Shareholders were encouraged and given sufficient opportunity to enquire about the Group’s activities and prospects as well as their expectations and concerns. Shareholders were also encouraged to participate in the question and answer session on the resolutions to be proposed or about the Group’s operations in general. Shareholders who were unable to attend are allowed to appoint proxies in accordance with the Company’s Articles to attend and vote on their behalf. A press conference is held immediately after the AGM where the Chairman and Group President/Chief Executive Officer provide updates to the media representatives on the resolutions passed and answer questions on matters pertaining to the Group. The outcome of the AGM is announced to Bursa Securities on the same day. FGV has made available the summary of the minutes of the 2015 AGM in its corporate website. Dividend Policy The Company presently adopts a dividend pay-out ratio of at least 50 percent of its profit after tax (PAT) attributable to Shareholders excluding non-recurring income. As the Company is an investment holding company, its income and therefore its ability to pay dividends is dependent upon the dividends received from its subsidiaries, which in turn would depend on the subsidiaries’ distributable profits, operating results, financial condition, capital expenditure plans and other factors deemed relevant. The dividend policy will be reviewed from time to time based on the Board’s view of FGV Group’s financial and cash flow position. It is the policy of the Board, in recommending dividends, to allow Shareholders to participate in the Company’s profit, as well as to retain adequate reserves for future growth.