FGV Annual Report 2015

107 WHO WE ARE & WHAT WE DO OUR STRATEGIC INTENT & PERFORMANCE HOWWE ARE GOVERNED CREATING SUSTAINABLE VALUE OUR NUMBERS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING ADDRESSING OUR RISKS & OPPORTUNITIES Felda Global Ventures Holdings Berhad Annual Integrated Report 2015 Statement on Corporate Governance BOARD PAPERS The Board regularly reviews reports on progress against financial objectives, and also receives regular reports and presentations on risks profile and material litigation. The agenda for the Board and Board Committee Meetings are set by the FGV Chairman or Board Committee Chairman respectively, in reference to the responsibilities and duties of the respective Board and Board Committees and in consultation with the Group President/Chief Executive Officer and FGV Company Secretaries. Regular reports are also provided to the Board by Board Committees on their deliberation and recommendations. The agenda and supporting papers are distributed in advance at least seven (7) days prior to the meetings for all Board and Board Committee Meetings to allow time for appropriate review to facilitate full discussion at the meetings. However, papers that are deemed urgent may still be submitted to FGV Company Secretaries to be tabled to the Board at the Board Meeting, subject to the approval of the FGV Chairman or Board Committee Chairman respectively, and the Group President/Chief Executive Officer. Presentations to the Board are prepared and delivered in a manner that ensures a clear and adequate presentation of the subject matter. All issues raised, discussions, deliberations, decisions and conclusions including dissenting views made at Board Meetings along with clear Board discussion Action plan initiatives Individual engagement Externally facilitated workshop Relevant case studies Best practice, common themes and priorities Summary of strengths and challenges Key observations and themes Our PROCESS BOARD PERFORMANCE EVALUATION Pre-Workshop Questionnaire • Board environment • Work of the Board • Use of time actions to be taken by responsible parties are recorded in the minutes. Where the Board is considering a matter in which a Director has interest, the relevant Director immediately discloses the interest and abstains from participating in any discussion or decision making on the subject matter. The Board is constantly advised and updated on statutory and regulatory requirements pertaining to their duties and responsibilities. As and when the need arises, Directors are also provided with additional information papers and relevant training where necessary to ensure they are apprised on key business, operational, corporate, legal, and regulatory as well as industry matters. ACCESS TO INFORMATION AND MANAGEMENT The Board has full and unrestricted access to anyone in the Company or the Group in order to conduct any investigation and to obtain any information pertaining to the Company or the Group, including access to the Company auditors and consultants, relevant to the furtherance of the Board’s duties and responsibilities. The Board may also seek relevant internal and external independent professional advice or other advice to assist the Board in performing its responsibilities and duties, at the expense of the Company. The company has in place a procedure for Directors to seek independent professional advice. All Directors shall have direct access to the FGV Company Secretaries.