FGV Annual Report 2013

Access to Information and Advice The Board regularly reviews reports on progress against financial objectives, business development and also receives regular reports and presentations on strategy and updates, risks profiles and material litigation. Regular reports are also provided by Board Committees on their deliberations and recommendations. The agenda for the Board Meetings are set by the Chairman in consultationwith theGroupPresident/CEOand theCompany Secretary. The agenda and supporting papers are distributed in advance for all Board and Board Committee Meetings to allow time for appropriate review to facilitate full discussion at the meetings. Board Meeting agendas and Board Meeting papers which include, among others, comprehensive management reports, minutes of meetings, project or investment proposals and supporting documents are targeted for dissemination to the Directors at least seven days prior to Board Meetings. However, papers that are deemed urgent may still be submitted to the Company Secretary to be tabled to the Board at the Board Meeting, subject to the approval of the Chairman and the Group President/CEO. Presentations to the Board are prepared and delivered in a manner that ensures a clear and adequate presentation of the subject matter. All issues raised, discussions, deliberations, decisions and conclusions including dissenting views made at Board Meetings along with clear actions to be taken by responsible parties are recorded in the minutes. Where the Board is considering a matter in which a Director has interest, the relevant Director immediately discloses the interest and abstains from participating in any discussion or decision making on the subject matter. The Board is constantly advised and updated on statutory and regulatory requirements pertaining to their duties and responsibilities. As and when the need arises, Directors are also provided with ad-hoc reports, information papers and relevant training where necessary to ensure they are appraised on key business, operational, corporate, legal, and regulatory as well as industry matters. Akses kepada Maklumat dan Nasihat Lembaga Pengarah mengkaji secara kerap laporan mengenai kemajuan objektif kewangan, pembangunan perniagaan dan turut menerima laporan dan pembentangan strategi danmaklumat terkini profil risiko dan tindakan undang-undang yang penting. Laporan juga disediakan oleh Jawatankuasa Lembaga Pengarah mengenai perbincangan dan cadangan mereka. Agenda Mesyuarat Lembaga Pengarah disediakan oleh Pengerusi menerusi perbincangan dengan Presiden/Ketua Pegawai Eksekutif Kumpulan dan Setiausaha Syarikat. Agenda dan kertas sokongan diedarkan terlebih dahulu untuk semua mesyuarat Lembaga Pengarah dan Jawatankuasa Lembaga Pengarah untuk memberi masa bagi kajian yang sesuai agar memudahkan perbincangan menyeluruh dalam mesyuarat. Agenda mesyuarat Lembaga Pengarah dan kertas mesyuarat Lembaga Pengarah termasuk, antara lain, laporan pengurusan komprehensif, minit mesyuarat, cadangan projek atau pelaburan dan dokumen sokongan disasarkan untuk diagihkan kepada para Pengarah sekurang-kurangnya tujuh hari sebelumMesyuarat Lembaga Pengarah. Walau bagaimanapun, kertas yang dianggap mustahak masih boleh diserahkan kepada Setiausaha Syarikat untuk dibentangkan kepada Lembaga Pengarah di Mesyuarat Lembaga Pengarah, tertakluk kepada kelulusan Pengerusi dan Presiden/Ketua Pegawai Eksekutif Kumpulan. Pembentangan kepada Lembaga Pengarah disediakan dan disampaikan secara jelas dan memadai bagi perkara terbabit. Semua isu yang dibangkitkan, perbincangan, pertimbangan, keputusan dan kesimpulan termasuk pandangan yang bertentangan yang dibuat pada mesyuarat Lembaga Pengarah berserta tindakan jelas yang perlu diambil oleh pihak yang bertanggungjawab direkodkan dalam minit mesyuarat. Apabila Lembaga Pengarah mempertimbangkan perkara di mana seseorang Pengarah mempunyai kepentingan, Pengarah berkenaan dengan serta-merta mendedahkan kepentingan tersebut dan mengecualikan diri daripada mengambil bahagian dalam sebarang perbincangan atau proses membuat keputusan mengenai perkara itu. Lembaga Pengarah sentiasa dimaklumkan dan dikemaskini mengenai keperluan berkanun dan penguatkuasaan berkaitan tugas dan tanggungjawab mereka. Apabila perlu, para Pengarah juga disediakan dengan laporan ad-hoc, kertas maklumat dan latihan yang relevan, jika perlu, bagi memastikanmereka dimaklumkan berkaitan hal-hal perniagaan utama, operasi, korporat, perundangan, penguatkuasaan dan industri. Directors PENGARAH Number of Board meetings attended (during the Directors’ tenure) Jumlah mesyuarat Lembaga Pengarah dihadiri (sepanjang tempoh perkhidmatan pengarah) Percentage PERATUS Tan Sri Dr. Sulaiman Mahbob (Appointed on 15 March 2014) (Dilantik pada 15 Mac 2014) Not applicable Tidak berkenaan - Datuk Dr. Salmiah Ahmad (Appointed on 15 March 2014) (Dilantik pada 15 Mac 2014) Not applicable Tidak berkenaan - Fazlur Rahman Ebrahim (Appointed on 15 March 2014) (Dilantik pada 15 Mac 2014) Not applicable Tidak berkenaan - Non-Independent Executive Director Pengarah Eksekutif Bukan Bebas Mohd Emir Mavani Abdullah (Re-designated as a Non-Independent Executive Director on 1 January 2013) (Dilantik semula sebagai Pengarah Eksekutif Bukan Bebas pada 1 Januari 2013) 19 out of 19 19 daripada 19 100% Felda Global Ventures Holdings Berhad 119