133 ANNUAL INTEGRATED REPORT 2021 HOW WE ARE GOVERNED REINFORCING SUSTAINABILITY ADDITIONAL INFORMATION KEY MATTERS REPORTED TO THE BOARD The Chairman of the BGRMC updated the Board on matters deemed to be of major importance deliberated at the BGRMC meetings and its recommendations. The copies of confirmed minutes of each BGRMC meeting were also circulated to the Board for noting at the next practicable Board meeting. Among the significant matters considered by the BGRMC during FY2021 were the following: • Reviewed all four reports and deliberated on the assessment of the risks from four perspectives: globally, Malaysia, palm industry and FGV operations; potential impacts of the pandemic and mitigations • Following from the reports, FGV had ramped up the vaccination rate among its workers, provided counselling to encourage vaccination, closely monitored the number of serious cases, fatalities and worksites shutdown and provided the BGRMC with daily infection numbers SUSTAINABILITY a. Briefed on: • Quarterly report on sustainability updates and key initiative • Updates on FGV’s affiliation to the Fair Labor Association (FLA) • Updates on the selection of an independent auditor to address the US Customs and Border Protection (US CBP) Withhold Release Order (WRO) against FGV, its subsidiaries and joint venture companies on palm oil and palm oil products • Reports relating to verification audit by the Roundtable on Sustainable Palm Oil (RSPO) • Reports relating to RSPO/ISCC/MSPO certifications • Reports relating to the traceability source • Updates on Labour Programme, Conservation Programme, Supplier Management Programme and Climate Action Programme • Reports relating to FGV’s status in ESG rating (Sustainability Policy Transparency Toolkit-Spott) as compared to other plantation companies in Malaysia b. Assessed and deliberated on FGV’s commitment to Science-Based Target and net-zero ambition STATEMENTS INCLUDED IN FGV’S ANNUAL INTEGRATED REPORT 2020 a. Reviewed the BGRMC Report, the Statement on Risk Management and Internal Control, Corporate Governance Overview Statement and Sustainability Statement to be included in FGV’s Annual Integrated Report 2020 as well as the CG Report and recommended the same to the Board for approval COVID-19 Impact Analysis Reports Significant matters How these matters were addressed by the BGRMC 1 • Recommended the following proposed revisions for Board approval: a. Board Policy Approval Matrix and Governance Policy & Procedures b. Group Human Capital policies c. COVID-19 & Its Variants Vaccination Policy d. IT Security Framework Group Policies 2
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