FGV Annual Integrated Report 2019

76 FGV HOLDINGS BERHAD ENGAGEMENT ACTIVITIES TOWN HALLS Amid the challenges faced by the industry and the Group, FGV’s leaders constantly hold town hall sessions to communicate their strategy and motivate employees. FGV Chairman Datuk Wira Azhar Abdul Hamid held several town hall sessions with Wisma FGV staff to emphasise the Board of Directors’ dedication to the Group. The Board’s leadership in this regard is welcomed by the Management as is it the common goal to strengthen FGV. Group Chief Executive Officer Dato’ Haris Fadzilah Hassan has also held various town hall sessions since February 2019 at Wisma FGV to address issues faced by the Group and to motivate FGV employees. GENERAL MEETINGS FGV’s General Meetings represent the primary platform for a direct two-way interaction between the shareholders, the Board of FGV and the Management of FGV Group. They also act as the principal forum for dialogue with all shareholders to inform and receive feedback from them on material information in FGV's business. General meetings are an important avenue through which shareholders can exercise their rights. FGV’s Board takes active steps to encourage shareholder participation at General Meetings such as serving notices for meetings earlier than the minimum notice period. FGV endeavours to conduct ongoing engagements with the investment community to provide them with the necessary information, data and service, as long as it is permissible by law, with the objective of providing understanding of FGV Group’s operations and development in a timely, transparent and comprehensive manner. MSPO CERTIFICATION FOR INDEPENDENT SMALLHOLDERS In 2019, FGV continued with its efforts in assisting independent smallholders (ISHs) to obtain MSPO certification in collaboration with the Malaysian Palm Oil Board (MPOB). The main objective of assisting the ISHs is not only to ensure MSPO certification but also to obtain 100% traceability to ISHs plantations that supply to FGV based on the FGV supply list. The project’s activities included: • Compiling a list of ISHs based on the FFB Purchasing Department’s suppliers list and engagement with identified super dealers. • Train-the-trainer—Selected mill representatives were given training on MSPO Part 2 (Independent Smallholders), which will assist FGV mill operators in giving advice to ISHs on requirements and standards. • Train-the-dealer—78 dealers in Lahad Datu, Kuantan and Kluang were given training on MSPO standards and required documents. ISHs who send their FFB to collection centres were also given guidance on filling out forms. • FGV, in collaboration with MPOB, published ‘MSPO Pictorial Manual’ to help ISHs improve their oil palm management skills by using good agricultural practices that can help improve the quality of the fruits and indirectly improve the livelihood of smallholders. MANAGEMENT DISCUSSION & ANALYSIS STATEMENTS AND ANALYSIS More details on activities carried out for our employees and workers can be found in Human Capital, on page 73 of this report. Further details on the Investor Relations function of FGV can be found on page 113 of this report.