FGV Annual Integrated Report 2019

115 ANNUAL INTEGRATED REPORT 2019 04 S E C T I O N GOVERNANCE AT FGV: RELATIONS WITH OUR STAKEHOLDERS The outcome of the 2019 AGM and 2019 EGM were announced to Bursa Securities after the conclusion of the respective meetings and the summary of the minutes of the 2019 AGM and 2019 EGM are available on our website at www.fgvholdings.com BRIEFINGS ON THE QUARTERLY RESULTS FGV consistently hosts physical briefings and/or conference calls with analysts and the business media following the announcement of our Quarterly Results. Chaired by the GCEO or the GCFO, FGV provides this platform to enable the wider market to better understand the Group’s performance and to seek clarifications on any concerns they may have. GENERAL MEETINGS The general meetings represent the primary platform for direct two-way interaction and act as a principal forum for dialogue between the shareholders, the Board and the GMC. For 2019, FGV sent out the notice of the Annual General Meeting (AGM) and the related circular to shareholders more than 21 days prior to the AGM. The notice of AGM was advertised in Malaysian newspapers in English and Bahasa Malaysia. The venue of the AGM was in Kuala Lumpur and provided easy access to the shareholders. The Chairman, the Board members, the GMC and the external auditors were in attendance and responded to questions raised and provided clarifications as required by the shareholders. The GCEO presented FGV’s performance report for FY2018. The responses to questions submitted by the Minority Shareholders Watch Group (MSWG), Kumpulan Wang Persaraan (Diperbadankan) (KWAP) and Employees Provident Fund (EPF) were then shared with the shareholders in attendance. All shareholders were encouraged and were given sufficient opportunity to seek clarification about the Group’s activities and prospects as well as expressing their expectations and concerns. Shareholders were also urged to participate in the question and answer session on the resolutions proposed and the Group’s operations in general. An Extraordinary General Meeting (EGM) to obtain shareholders’ approval on the revised fee structure for the Board was subsequently held on 27 November 2019. The notice of the EGM was sent out 14 days prior to the EGM and the same was advertised in a nationally circulated English daily newspaper. Similar to the 2019 AGM, shareholders were given sufficient opportunity as well as time to raise questions on the resolutions being proposed at the 2019 EGM. As demanded by the Chairman, voting for both the AGM and EGM were conducted by poll through electronic voting (e-Polling) in compliance with Paragraph 8.29A of the Bursa Securities Listing Requirements that requires each resolution to be tabled at any general meeting to be voted via poll. Shareholders who were unable to attend were allowed to appoint proxies in accordance with FGV’s Constitution to attend, speak and vote on their behalf. FGV engaged independent scrutineers to validate the voting for the resolutions. CORPORATE WEBSITE FGV’s corporate website at www.fgvholdings.com holds information about the Group. This includes our corporate profile, stock exchange announcements, press releases, financial results, presentations to investors and corporate news. FGV’s corporate website is updated periodically to provide current and comprehensive information about the Group. MEDIA COVERAGE The media is an important partner of the Group as it helps to facilitate the broadcasting of the Group’s value-creation activities. We continue to engage with the print and electronic media to enable investors and the public to better understand the Group’s business and its challenges. HOW WE ARE GOVERNED